Technical Assistant

Part A: Job Specification

Job Purpose

• Provide technical and clerical support in accordance with Company procedures and processes to ensure accurate, complaint and efficient departmental systems and workflows.

Reporting and Relationships

• Reports to Project Manager (Dredging)
• Direct reports: None.

Internal

• Frequent contact with NFW Offplot Dredging team.
• Regular contact with department secretarial support within NFW Offplot team, Major Projects, and focal points across the Company.
• Frequent contact with IT, Facilities Management, EMS Security & General Services.

External

• Occasional contact with external consultants and suppliers.

Job Context & Major Challenge(s)

• Work in a dynamic team environment, observing strict levels of confidentiality, decorum and discretion regarding all performance and administrative matters.

Financial Dimension

• As defined for this job level in the Delegation of Authority and/or approved budget.

Safety Health & Environment

• Ensure   all   activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

• Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

• Ensure all activities undertaken comply with anti – trust and competition laws and the Company firewall policies and procedures.

Key Job Accountabilities

• Support comprehensive administrative support to project teams, ensuring technical objectives are met within the approved scope, quality, budget, and schedule.
• Review databases and verify complex administrative tasks to ensure the integrity, reliability, and consistency of information and quality standards.
• Maintain, organise, update, and retrieve data within SAP, Access, and other corporate systems, ensuring all records are accurately updated and easily retrieved.
• Contribute to the preparation and compilation of complex reports, statistics and presentations ensuring Company formatting and documentation standards.
• Identify and resolve potential data processing issues and provide preliminary troubleshooting to ensure uninterrupted operational workflows.
• Review and cross-check complex clerical work to ensure accuracy and compliance with departmental standards.
• Function as a technical point of reference for colleagues, providing guidance on established precedence, practices, and techniques.
• Serve as a focal point for internal and external visitors, coordinating logistical and administrative activities, including transportation, training enrolment, officer relocations and procurement of essential supplies and Personal Protective Equipment (PPE). 

Person Specification - Minimum Requirement

Qualifications

• Secondary school (12 years) formal education.

Knowledge and/or Experience

• 5 years of relevant experience.

Technical and Business Skills

• Good command of written and spoken English.
• Advanced keyboard and PC Skills.
• Advanced knowledge of standard computer software.

Technical Competencies