Technical Assistant

Job Purpose

• Provide technical administrative support to leadership and personnel within a dedicated department, division, or section within tthe Major Projects Group.

Key Job Accountabilities - I

• Maintain and handles database to maintain accuracy, quality check and verifies reliability of sources information for the database.

• Handle incoming and outgoing documents which come for signature and sending them via email to the originating party and complete administrative tasks such as e-filling, incoming, outgoing, letter and memo preparation.

• Maintain, organise, analyse, update, and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.

• Prepare data to generate report charts and presentations. Identify information processing problems and escalate to manager where applicable.

• Assist and complete daily management activities for the Department or Division Manager, including preparing agendas, drafting correspondence, typing, proofreading, and organizing diary and calendar meetings.

Key Job Accountabilities - II

• Provide point of reference on simple aspects of work for guidance on practices, precedents, and techniques.

• Provide support to all staff in order associated with logistics, overtime, gate-passes, and other business-related support.

• Establish and work on documentation system to ensure proper storage and retrieval of required documents.

• Initiate and delivers appropriate paperwork to advise customers, superiors, and more junior staff.

• Coordinate meetings including paperwork, agendas, and pertinent paperwork.

Qualifications

• Secondary school (12 years) formal education.

Knowledge and/or Experience - I

• 5 years of relevant experience.

• Very good knowledge of standard computer software.

• Knowledge of some financial and budgetary processes.

Technical and Business Skills - I

• Good command of written and spoken English.

• General Software use, Microsoft Office tools, SAP.