Technical Assistant (Supply)

Job Purpose

• Assist in the planning and reporting of all Department and Division activities by maintaining and tracking objectives, required corporate reports, and other areas as directed to support ongoing Supply operations and ensure department requirements and objective are met.

Key Job Accountabilities - I

• Assist in preparing department objectives status, schedules, and other applicable reports to ensure progress and compliance of Supply Department Business Plan and governance.
• Prepare, check, and verify that invoices / Service Entry Sheets (SES) are correct prior to management approval and payment to ensure compliance payment terms and financial controls.
• Identify best practice opportunities related to information processing and current business practices that drive daily work effort to better achieve department objectives.
• Establish and maintain documentation in accordance with corporate document retention policy and guidelines to ensure required controls are in place and efficient retrieval of documents is sustained.
• Participate in the identification of best practice opportunities related to information processing and current business practices that drive daily work effort to better achieve department objectives.

Key Job Accountabilities - II

• Assist in preparing management internal and / or external reports and analysis to achieve department reporting requirements.
• Provide all required documents necessary for department peer reviews, internal and external audits, etc. to help ensure controls are maintained, gaps are identified and mitigated.
• Maintain assigned system platform(s) and database (e.g., SharePoint, Organization Structure and Information, contracts, and work orders, etc.) to sustain accurate and up to date information for management.
• Assist in preparing applicable department and / or division commercial evaluation reports capturing all key information to help capture, track, and control key information needed for management.

Qualifications

• Completion of Secondary School Education (12 years).

Knowledge and/or Experience - I

• 5 years’ experience in supply chain environment and / or administrative role.
• Knowledge of process improvement methodologies and industry reporting best practice.
• Knowledge on SAP / Computers and invoicing / budgeting.