Secretary

Job Purpose

• Provide complete secretarial/clerical service including time management, staff supervision, correspondence, and clerical responsibilities for the department.

Key Job Accountabilities - I

• Act as first point of contact for both internal and external visitors wishing to contact the line manager.
• Provide complete correspondence service for the line manager, routing correspondence as necessary and typing/drafting replies where appropriate.  
• Organise and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
• Provide a time management diary service and ensure department manager is fully prepared for scheduled meetings.

Key Job Accountabilities - II

• Identify and deal with problems and issues that arise on behalf of line manager to ensure the smooth running of the department.
• Prepare memos/communication, including workflows and any other documentation as directed by Line Manager.
• Maintain records/files, replenish stationery, and arrange servicing of office equipment.
• Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager’s time.

Qualifications

• Secretarial Diploma.

Knowledge and/or Experience - I

• 4 years’ of experience with a recognised organisation.