Business Support Officer

Job Purpose

• Coordinate, assist and complete as focal point for the department all aspects related to workforce, logistics and related budgeting activities to ensure consistency and coordination amongst the divisions and business units.

Key Job Accountabilities - I

• Coordinate and maintain all department and division workforce movement requirements ensuring alignment with HR business processes and approved workforce budgets.
• Liaise with Cost Controllers to ensure workforce budget, number of positions budgeted for each division and coordinate any periodical changes or anomalies to ensure accuracy.
• Review vacancies in department in line with the approved organization and coordinate with the Hiring Manager and recruitment section to develop recruitment sourcing plans to fill open vacancies.
• Prepare and initiate recruitment and/or personnel movement processes.
• Assist with periodic review and revalidation of technical competencies and prepare reports for management detailing individual training plans and progress against approved plans.

Key Job Accountabilities - II

• Facilitate the succession planning process for the department and provide reports covering aspects like employee retention and demographics.
• Provide department orientation briefings for new employees and act as focal point for employee queries and escalate issues where appropriate.
• Provide necessary support as part of National Development Program (NDP) and ensure established positions are identified in the Assets organization for Nationals on Individual Development Program (IDP) and Technical Preparation Program (TPP).
• Coordinate a number of logistical activities across multiple assets and business units including housing, office moves, transportation, IT requirements and Supply demands.
• Assist Group/Department to achieve consistency in application and implementation of key management directives, requests, or initiatives.

Qualifications

• Bachelor’s degree in Business Administration.

Knowledge and/or Experience - I

• 5 years’ relevant experience in an Administration or Planning role within the Oil and Gas industry.